Notice of Meetings:
All Town Board meetings ust be posted with the Town Clerk at least 48 hours in advance of the meeting. Emergency meetings may be called at any time. Emergency is defined as a situation where, immediate undelayed action is deemed by the Board as imperative.
Massachusetts has a strong “Open Meeting” statute regulating local boards. All meetings must be open to the public and press unless the Board votes to go into Executive Session.
There are only certain matters that are eligible to be discussed in Executive Session and these are outlined in the General Laws. There are also specific procedures, which must be adhered to relative to Executive Sessions and are part of the Open Meeting statute.
Record of Meeting:
A record must be maintained of all actions taken at a meeting. The records are considered public record and should be available to the public after being approved as accurate by the Board within a reasonable time frame. Records of Executive Session may remain secret so long as their publication would defeat the lawful purposes of the Executive Session.
Public Participation during Meetings:
Although the public is encouraged to attend Board meetings, participation in discussions is limited to that allowed by the Chairman.
Meeting and Correspondence with the Board of Selectmen:
The Board of Selectmen meet weekly on Monday evenings beginning at 7:30 p.m. except when a Monday Holiday occurs, then meetings are on Tuesday. All items for discussion and/or action are placed on an agenda, which is prepared on Friday afternoon and is available for distribution at that time. Requests for meetings with the Board should be submitted in writing with an explanation of the subject matter and are referred to the Executive Secretary for placement on the agenda. All requests must be received by Thursday at noon.
At all regularly scheduled meetings, time is allotted for citizens to bring matters/issues before the Board that are not on the agenda. It is urged, to facilitate action by the Board, that anyone wishing to speak at Open Forum, contact
the Selectmen's Office to inform them that they wish to speak to the Board.
All Public Hearings are held in accordance with General Laws of Massachusetts.