The weekly meeting of the Board of Selectmen was held on Tuesday evening, September 25, 2007 at 7:40 p.m.
Present: Theresa McNulty, Chairman; David L. Walsh, Clerk; Peter A. Hamilton
Karen Grabau, Adm. Assistant
Mrs. Donna McLaughlin, 132 Whitman Street, met with the Board to discuss the Carriage House. Explained that the building was originally on the plot plan for her property and that the developer had given permission to her to use the building for storage. Later the building became part of open land, which reverted to the Town. Requested that area with the building be put back on the plot plan and part of her property.
Mrs. McNulty stated that the Board would send all information along to Town Counsel and find out the proper procedure regarding this property.
M/Walsh, s/Hamilton, a unanimous vote, move to approve the minutes of the September 18, 2007 meeting.
M/Walsh, s/Hamilton, a unanimous vote, move to approve the request of the Friends of Sachem Rock Farm for use of the Sachem Rock Farm for an outside Coffee Hour weekly on Wednesdays from September 26, 2007 to November 28, 2007, contingent on all approvals being received.
John Haines, DPW Director and Gary McCarthy, Stantec Consulting Services, met with the Board to announce the award the contracts for the sand filtration plants and water main replacements.
Also present were: Tom Reynolds, DPW Operations Manager; Scott McCann, Water Supt.; Missy Schrader, former Water Commissioner.
Mr. McCarthy explained the two contracts to be awarded; Contract #1 for Water Filtration Plant and Contract #2 for Water Main Replacement. Noted that they had received 4 bids for the plants and 13 bids for the main replacement; bids were very good. DEP has approved the awarding of the bids as recommended.
M/Walsh, s/Hamilton, a unanimous vote, move to award Contract #1 - Crescent Street and East Street Water Treatment Plants to Kinsmen Corporation, Hooksett, NH.
M/Walsh, s/Hamilton, a unanimous vote, move to award Contract #2 – Crescent Street WTP Water Transmission Mains to Bay State Piping Co., Inc., Middleboro, MA .
M/Walsh, s/Hamilton, a unanimous vote, move to approve entering into a right-of-way agreement with NSTAR.
M/Walsh, s/Hamilton, a unanimous vote, move to approve entering into a contract with Stantec for construction administration.
M/Walsh, s/Hamilton, a unanimous vote, move to approve the amendment to the contract for water main construction design in the amount of $95,000.00.
Mr. McCarthy informed the Board that there will be a pre-construction meeting next week and that construction of the first plant on East Street will begin the end of October and should be on-line in late 2008 or early 2009.
Mr. Walsh expressed gratitude to Missy Schrader for her work on starting getting information together, which resulted in this project.
Board of Selectmen -2- September 25. 2007
Mrs. McNulty extended thanks to all the former Water Commissioners for all their work, which has culminated in this evenings contract awarding.
Scott McCann informed the Board that the Water Department will begin fall hydrant flushing on October 11 through November 6; flushing will be done on Tuesday and Thursday evenings between 8 p.m. and 12 a.m.
EB School Department Professional Development series
Sen. Joyce Office Hours – Town Hall, Wednesday, 9 a.m.
Mr. Walsh reported on the Wastewater District Public Meeting held last week. Noted it was a well-attended meeting; many questions asked; noted next meeting will be October 4 and STM on November 5.
Mrs. McNulty apologized to Town Moderator, Bob Looney and town Clerk, Marcia Weidenfeller for not consulting them prior to setting the STM date.
No one was present
M/Walsh, s/Hamilton, move to close Open Session and go into Executive Session for the purpose of discussing non-union contract negotiations and possible litigation and will not be returning to Open Session.
VOTE: Yes – McNulty, Walsh, Hamilton; a unanimous vote in favor.
Meeting adjourned at 8:05 p.m.
Board of Selectmen